Officers

THIS DOCUMENT NEEDS TO BE UPDATED

President

Responsibilities

• • Along with MD and BM, be the final decision maker on certain high level/important group issues

  • Attend monthly Officer meetings

  • Attend quarterly meetings with BM and Marketing Committee to plan upcoming projects and discuss marketing strategy

  • Ensure that appropriate forums are offered for members to voice their likes/dislikes of the group

  • Help mediate issues among members and create an open dialogue when problems arise

  • Maintain general group organization with email reminders, gig information, news updates, etc.

  • Monitor attendance and address any issues with poor attendance

  • Network with other a cappella groups and performers to build relationships and learn of performance opportunities

  • Offer leadership and support not only during rehearsals, but for the long term in charting the group's future

  • Play the role of confidential sounding board for members of the group, bring general concerns to MD, Assistant MD(s), and BM

  • Provide (non-musical) process/organizational structure for the group, including but not limited to: overseeing management of song selection, overseeing elections, maintaining descriptions of all positions within the group, etc.

  • Work with BM to assist in any disputes, sensitive situations, attendance problems, etc.

  • Work with Treasurer to make group financial decisions and have access to the group's bank account (as well as the Treasurer, BM, and MD)

Business Manager 

Responsibilities

• • Act as point person for the majority of gigs, including liasoning with our on site contact, providing gig details, directions, etc., and collecting payment (unless the member who booked a specific gig wants to handle it - this can be decided on an individual gig basis)

  • Attend monthly Officer meetings

  • Attend quarterly meetings with President and Marketing Committee to plan upcoming projects and discuss marketing strategy

  • Lead the weekly business portion of rehearsals and keep the group on track to accomplishing its goals by following up on business items

  • Maintain general group organization with email reminders, gig information, news updates, etc.

  • Maintain online Capital Blend tracking spreadsheet

  • Maintain the Gig Contact Info tab on the spreadsheet, adding new contacts when necessary

  • Maintain tracking spreadsheet and ensure everyone is updating their availability in a timely manner

  • Provide (non-musical) process/organizational structure for the group, including but not limited to: overseeing management of song selection, overseeing elections, maintaining descriptions of all positions within the group, etc.

  • Take notes during officer meetings and send them out to the Officers after that evening’s meeting. Send out emails to the group recapping decisions made and action items that were discussed at the meeting

  • Update the Google Calendar with gigs, birthdays, social events, etc.

  • Work with Treasurer to make group financial decisions and have access to the group's bank account (as well as the Treasurer, President, and MD)

Marketing Committee

Marketing Lead 

Responsibilities

• • Attend monthly Officer meetings

  • Attend quarterly meetings with President and BM to plan upcoming projects and discuss marketing strategy

  • Collect and archive copies/clips etc. of articles and other media coverage

  • Proactively establish and maintain effective relationships with other a cappella groups and organizations

  • Proactively search for new performance opportunities

  • Provide regular updates and photos for the website to ensure it is kept fresh at all times

  • Maintain Facebook website

    • Add events for upcoming performances

    • Add pictures of events and get togethers

    • Perform maintenance as necessary (announcements, profile, etc.)

  • Maintain the Gig Contact Info tab on the spreadsheet, adding new contacts when necessary

  • Maintain Twitter account

  • Responsible for publicizing the group’s upcoming events such as gigs, auditions, and concerts

Publicity Lead

Responsibilities

• • Attend monthly officer meetings

  • Coordinate graphic design for official letterhead, create high resolution photographs for the website, and standardize the logo

  • Have display material at hand to form displays at outside venues for occasional use

  • Maintain contacts with local press and respond to any national inquiries

  • Prepare press releases to report and promote appropriate news and events

  • Proactively establish and maintain effective relationships with other a cappella groups and organizations

  • Proactively search for new performance opportunities

  • Responsible for publicizing the group’s upcoming events such as gigs, auditions, and concerts

  • Review and update general publicity materials such as leaflets, posters, etc.

All Committee Members

Responsibilities

• • Attend quarterly meetings with President and BM to plan upcoming projects and discuss marketing strategy

  • Manage new member recruitment

    • Reply to audition inquiries with information on the group and the audition process

    • Forward the potential auditionee’s reply to the MD so she can schedule an audition time

  • Proactively establish and maintain effective relationships with other a cappella groups and organizations

  • Proactively search for new performance opportunities

  • Responsible for publicizing the group’s upcoming events such as gigs, auditions, and concerts

Social Chair

Responsibilities

• • Attend monthly Officer meetings

  • Keep track of important dates (such as birthdays) and coordinate celebrations of special events and occasions

  • Plan, in conjunction with Treasurer and President, group retreats

  • Routinely plan events outside of rehearsal that allow for group bonding time

Technical Director / Sound Engineer

Responsibilities

• • Identify opportunities to record songs at rehearsal and facilitate the process

  • Oversee technical direction of the group, including:

    • Coordinating tech at gigs

    • Managing recording opportunities

    • Sourcing and maintaining sound system

Treasurer

Responsibilities

• • Attend monthly Officer meetings

  • Balance Capital Blend bank account

  • Buy new folders for Capital Blend members

  • Collect Dues from Capital Blend members

  • Keep track of Capital Blend Income and Expenses

  • Reimburse members for appropriate charges

Digital and Print Media Manager

Responsibilities

• • Maintain Capital Blend website

    • Add biography information for new members

    • Perform maintenance as necessary (announcements, etc.)

    • Update website with upcoming performances

  • Maintain Capital Blend Wiki

    • Update current repertoire as necessary (midis, pdfs, etc.)

    • Perform maintenance as necessary (announcements, etc.)

  • Maintain print music library

    • Update current repertoire as necessary

    • Replenish permanent repertoire as necessary

Performance Chair

Responsibilities

• TBD